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Week Planner

The Week Planner provides a comprehensive view of all tasks across a 7-day period, enabling effective weekly planning, resource allocation, and workload balancing.

Accessing the Week Planner​

  1. Navigate to the "Planning" section in the left sidebar
  2. Select "Week Planner" from the menu
  3. The current week is displayed by default

Week Planner Overview​

The Week Planner displays tasks in a grid format showing:

  • All seven days of the week at a glance
  • Tasks organized by day and time
  • Resource allocation across the week
  • Workload distribution
  • Multi-day tasks and dependencies

Week View Layout​

The planner is organized with:

  • Days: Columns for Monday through Sunday (or your configured week start)
  • Time Slots: Rows showing different times of day
  • Task Cards: Visual blocks representing individual tasks
  • Summary Row: Weekly totals and statistics

Key Features​

Week at a Glance​

Quickly assess weekly operations:

  • Total Tasks: Number of tasks scheduled
  • Team Utilization: Staff allocation percentages
  • Equipment Usage: Equipment scheduling patterns
  • Venue Coverage: Which sites are receiving attention
  • Status Distribution: Breakdown of planned, in-progress, and completed tasks
  • Previous/Next Week: Navigate between weeks
  • Week Picker: Jump to any specific week
  • Current Week: Quick return to this week
  • Day/Year View: Switch to more detailed or broader views

Managing Tasks in Week View​

Creating a Task​

  1. Click on any day in the week
  2. Select "Create Task" or use the "+" button
  3. Choose an activity template
  4. Configure task details:
    • Day and time
    • Duration
    • Repeat pattern (if recurring)
    • Assignments and equipment
  5. Save the task

Multi-Day Tasks​

Create tasks spanning multiple days:

  1. Set start date and end date
  2. Task appears across all relevant days
  3. Update progress daily
  4. Complete when all work is finished

Batch Operations​

Efficiently manage multiple tasks:

  • Select Multiple: Click checkboxes on multiple tasks
  • Bulk Assign: Assign team members to several tasks at once
  • Bulk Reschedule: Move multiple tasks to different days
  • Bulk Delete: Remove multiple tasks simultaneously

Task Templates and Recurring Tasks​

Set up weekly patterns:

  • Weekly Templates: Save common weekly schedules
  • Recurring Tasks: Auto-create tasks that repeat weekly
  • Pattern Recognition: System suggests similar tasks based on history

Weekly Planning Workflow​

Start of Week Planning​

  1. Review all scheduled tasks for the week
  2. Check for resource conflicts
  3. Balance workload across team members
  4. Identify gaps in the schedule
  5. Add any missing tasks
  6. Brief team on weekly priorities

Mid-Week Review​

  1. Monitor task completion rates
  2. Reschedule delayed tasks
  3. Add urgent tasks as they arise
  4. Adjust resources based on progress
  5. Update team on any changes

End of Week Review​

  1. Verify task completion
  2. Review performance metrics
  3. Identify bottlenecks or issues
  4. Plan improvements for next week
  5. Archive completed tasks

Resource Planning​

Team Allocation​

View and manage team schedules:

  • Availability: See who's assigned when
  • Workload Balance: Ensure even distribution
  • Skill Matching: Assign tasks to qualified staff
  • Capacity Planning: Avoid over-scheduling

Equipment Scheduling​

Coordinate equipment usage:

  • Availability Tracking: See when equipment is in use
  • Conflict Prevention: Avoid double-booking
  • Maintenance Windows: Schedule servicing during low-use periods
  • Utilization Reports: Optimize equipment investment

Site Coverage​

Ensure all venues receive proper attention:

  • Weekly Coverage: Which sites are scheduled
  • Frequency Targets: Meet maintenance schedules
  • Priority Sites: Ensure critical locations are covered
  • Geographic Routing: Optimize travel between sites

Filtering and Views​

Customize your week view:

  • By Site: Focus on specific venues
  • By Team Member: View individual schedules
  • By Equipment: Track equipment usage patterns
  • By Activity Template: See categories of work
  • By Status: Filter planned, active, or completed tasks
  • By Priority: Show high-priority tasks only

Weekly Reporting​

Generate weekly reports showing:

  • Tasks Completed: Success metrics
  • Hours Logged: Labor tracking
  • Resources Used: Products and materials consumed
  • Issues Encountered: Problems and resolutions
  • Next Week Preview: Upcoming scheduled work

Integration with Activity Templates​

Activity templates streamline weekly planning:

  • Quick task creation from templates
  • Consistent data collection
  • Standardized workflows
  • Automated field requirements

Best Practices​

Effective Weekly Planning​

  1. Plan on Friday: Review and plan the following week every Friday
  2. Buffer Days: Leave some capacity for unexpected work
  3. Balance Workload: Distribute tasks evenly across the week
  4. Weather Planning: Check forecasts and have backup plans
  5. Team Input: Get feedback from team leads on scheduling
  6. Regular Patterns: Establish consistent weekly routines where appropriate

Optimization Strategies​

  1. Batch Similar Tasks: Group like activities together
  2. Geographic Clusters: Schedule nearby sites on the same day
  3. Resource Efficiency: Minimize equipment changeovers
  4. Skill Development: Rotate team through different task types
  5. Preventive Scheduling: Plan maintenance before issues arise

Communication​

  1. Weekly Briefing: Hold team meeting to review week plan
  2. Daily Check-ins: Brief updates on progress and changes
  3. Schedule Access: Ensure team can view their weekly schedule
  4. Change Notifications: Alert team to schedule modifications
  5. Feedback Loop: Collect input on schedule effectiveness

Common Use Cases​

Seasonal Transitions​

Plan intensive weekly work during:

  • Spring preparation
  • Summer maintenance peaks
  • Fall overseeding
  • Winter equipment servicing

Event Preparation​

Multi-week event preparation:

  • Week 1: Initial assessments and planning
  • Week 2: Primary work and treatments
  • Week 3: Final preparations and detailing
  • Event week: Last-minute adjustments

Routine Maintenance​

Establish weekly maintenance patterns:

  • Mowing schedules
  • Irrigation checks
  • Chemical applications
  • Equipment inspections

Tips for Week Planning​

Monday​

  • Start with high-priority or complex tasks
  • Schedule tasks requiring fresh crew
  • Plan for weather uncertainties
  • Review previous week's carryover items

Mid-Week (Tuesday-Thursday)​

  • Peak productivity days
  • Schedule high-volume work
  • Maximize equipment utilization
  • Focus on core maintenance activities

Friday​

  • Finish incomplete tasks from earlier in week
  • Prepare for weekend if needed
  • Equipment maintenance and prep
  • Plan next week's schedule

Weekend​

  • Special events or tournaments
  • Emergency-only maintenance
  • Reduced crew operations
  • Extended project time windows
Template Libraries

Create a library of weekly schedule templates for different seasons or event types to save planning time.

Flexibility

Always leave 10-15% capacity unscheduled for unexpected urgent tasks or weather delays.

Mobile Access​

Access Week Planner on mobile devices:

  • Responsive grid layout
  • Swipe between weeks
  • Quick task updates
  • Offline capability for field work

The Week Planner balances detail with overview, giving you the perfect perspective for managing weekly operations efficiently while maintaining flexibility for changes and optimizations.